Integration of global health standards: a guide to connecting WMS with WHO guidelines

connecting WMS with WHO guidelines

In healthcare, efficiency is vital, especially when it comes to managing medical supplies and equipment. A Warehouse Management System (WMS) plays a crucial role in ensuring this efficiency by streamlining the storage, distribution, and tracking of medical products. However, in an industry where safety and compliance are paramount, having a WMS alone isn’t enough. The system must also be integrated with current health standards. In this article, we delve deeper into connecting WMS with WHO guidelines and why a robust WMS is essential for every healthcare provider’s success.


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What is a Warehouse Management System (WMS)?

A Warehouse Management System, often abbreviated as WMS, is a vital digital tool that enables companies to monitor and optimize warehouse activities. From tracking inventory levels to automating order processing, a WMS provides a central overview of warehouse operations. This overview results in more efficient operations. In the context of healthcare, a WMS is not just a tool for logistical efficiency but also a crucial component of patient safety.

Did you know that using an advanced WMS in healthcare can lead to a 70% reduction in medication errors? This is because a well-implemented WMS ensures accurate inventory recording, traceability of medicines, and automatic checks on expiration dates, significantly reducing the chances of dispensing incorrect or expired medications.

By ensuring accurate inventory recording and timely distribution of medical products and equipment, a WMS ensures that healthcare providers and professionals always have access to what they need when they need it, both in home care and in hospitals. Additionally, an advanced WMS allows healthcare institutions to meet standards while simultaneously improving and promoting service delivery.


Integration of global health standards

The World Health Organization (WHO) is a leading authority on global health standards and guidelines. These standards are designed to ensure the health and safety of patients worldwide.


In the healthcare sector, staying updated with these guidelines is essential, especially concerning the storage and distribution of medical products. Proper adherence to WHO guidelines ensures not only optimal patient care but also protects healthcare institutions from potential legal and regulatory complications.


Moreover, in an era where international collaboration and trade in healthcare are becoming increasingly common, these global health standards serve as a universal benchmark that promotes consistency and trust between countries and healthcare institutions.


What regulatory frameworks exist?

Two major regulatory frameworks heavily influence the healthcare sector in Europe: the FMD (Falsified Medicines Directive) and the MDR (Medical Device Regulation). Authorities established the FMD to stop counterfeit medicines from entering the European supply chain. It requires medicines to be traceable, and each package must have a unique identification code that someone scans before dispensing the product to patients.


On the other hand, the MDR focuses on medical devices, standardizing how they are produced, evaluated, and monitored within the EU. This regulation ensures that medical devices are safe and effective for use.


For healthcare institutions and suppliers, this means they must not only track their products but also maintain detailed records and undergo regular checks. Integrating these regulations into a WMS ensures smoother compliance and minimizes risks while simultaneously ensuring the quality and safety of patient care.


The importance of traceability: serial numbers and batch numbers

In healthcare, traceability is not just a logistical necessity but also a critical factor for patient safety. Serial numbers and batch numbers play a key role in this. Every medical product bearing a unique serial number can be traced back to its origin, ensuring healthcare providers and patients of the product’s authenticity and quality.


Batch numbers, on the other hand, are essential for tracing products produced as a group. In the event of a recall or safety issue, batch numbers enable healthcare institutions to quickly and efficiently identify and remove the affected products from circulation.


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Integration of global health standards into WMS

In an era where technology and healthcare are increasingly intertwined, integrating global health standards into WMS is an indispensable step forward. By merging these two powerful systems, healthcare providers can not only streamline their warehouse management but also ensure strict adherence to international health guidelines.


It all starts with understanding the specific WHO guidelines relevant to warehouse management, such as storage conditions, product rotation, and traceability. Then, it’s essential to translate these guidelines into concrete actions within the WMS, with tasks like setting up automatic alerts for products nearing their expiration date or using advanced barcode systems for precise product identification.


Through this integration, healthcare institutions can not only enhance the efficiency and safety of their warehouse operations but also strengthen their reputation as reliable and regulatory-compliant healthcare providers.


The benefits of seamless integration between a WMS and health standards

Integrating global health standards into a Warehouse Management System offers a hospital numerous benefits beyond simple compliance. Firstly, it ensures increased patient safety. By adhering to standardized health guidelines, healthcare institutions can be confident that the medicines and medical devices they provide are of the highest quality.


Additionally, the integration leads to more efficient warehouse management. With streamlined processes and automated systems, warehouses can respond faster to requests, reducing order lead times. Lastly, adhering to global health standards ensures better regulatory compliance.


In an industry with constantly evolving rules and procedures, healthcare institutions benefit from aligning a WMS with global health standards to dodge fines and uphold their reputation. The synergy between WMS and global health standards clearly provides operational benefits and enhances the quality of care for patients.


Improvement in care quality

In the ever-changing landscape of healthcare, it’s essential to embrace technology and best practices in activities that enhance both efficiency and patient safety. Integrating global health standards into a Warehouse Management System (WMS) has become not just a recommendation but a necessity.


Through the synergy of WMS and WHO guidelines, healthcare institutions can not only meet strict regulations but also provide superior care quality to people. As technology continues to evolve, it’s evident that an advanced WMS, aligned with global health standards, will remain a cornerstone for future innovations in healthcare. For healthcare providers striving for excellence, now is the time to embrace this integration and reap the benefits of safer and more efficient care delivery.


Ready to shape the future of healthcare logistics?

At BizBloqs, we understand the unique challenges of healthcare and offer advanced WMS solutions that seamlessly integrate with global health standards. Let us help transform your warehouse management and ensure the highest patient safety, and discover how our expertise can elevate your healthcare institution to the next level.

Contact BizBloqs now and embark on the journey to excellence in healthcare logistics!


Willem Ten Asbroek

Willem Ten Asbroek

CEO, Bizbloqs Management Solution B.V.

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Welcome to the BizBloqs product selector. This is a tool we designed to guide you to the right subscription for your business.

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BizBloqs offers Business Processes as a Service (BPaaS) and has created a range of subscriptions that service the specific needs of customer profiles we have encountered often in the market.

Our solutions are designed in such a way that we can service the smallest businesses for their basic needs, while the same platform can service the most complex and elaborate logistic requirements as well. This level of scalability allows all our customers to make their subscription grow with their needs, no matter how rapidly they grow or increase the complexity.


I only need very basic features and care most about my outbound process.


Gambit is our entry-level solution that covers the basic needs for companies that are looking to digitize their order fulfilment processes.

The emphasis of this subscription is on the outbound processes, handling all common requirements with ease. Gambit includes the ability to integrate a web shop on the frontend or an ERP system in the backend.

Furthermore, you can connect your Gambit solution to a supported transporter of your choice. Your order fulfilment and stock management have never been easier.


I only need basic features, but inbound and outbound processes are both very relevant for my requirements.


Pawn is the second-tier subscription of BizBloqs. It offers all the capabilities of Gambit, but also adds full control over the purchasing process. If you are looking to take your business to the next level by digitizing all your warehouse processes altogether, Pawn is the right solution for you.

It offers location management out of the box, supporting one location per article as the standard. All basic processes any small or medium business might need are included, all based on the years of experience and elaborate expertise of BizBloqs. We have taken the best practices of implementations in the past so you can benefit from the best of our capabilities.


I need some advanced features; my situation requires location management and/or we need digital support for batch picking. You could say my needs resemble a wholesaler, reseller or large web shop.


Knight takes your digital logistic capabilities to the level you might see at large companies with a professional setup. In fact, BizBloqs services several companies at this level with its Knight solution. It offers the possibility to manage an article across multiple locations and offers digital management for your batch picking.

Knight is the right solution for you if you need to optimize fairly complex processes or large operations. If location management is a big part of your business, Knight is the right subscription level for you. This solution is popular amongst wholesalers, resellers and web shops in particular.


I want a standard solution, but with all the bells and whistles. I manage multiple locations and zoning across my warehouses and deal with a lot of orders.


Bishop is the ultimate standard subscription with a wide range of features beyond the capabilities of Knight. It allows for dynamic location management, which allows you to keep track of your stock on the move at all times.

You can manage multiple locations and assign various location zones as per your requirements. Bishop can handle a great number of orders without effort. If this ultimate subscription still doesn’t meet your needs, you would need to consider a custom solution that is tailored specifically to your requirements.


Clearly it will not be possible to make a straightforward recommendation for your needs. That’s perfectly fine, we have the expertise and experience to address your challenges. You will need to work with our experts to digitize your processes and define your workflow.

Our solutions are designed in such a way that we can service the smallest businesses for their basic needs, while the same platform can service the most complex and elaborate logistic requirements as well. We can do this without development in almost all cases, simply by configuring our solutions to reflect your situation perfectly.